Meeting & Event Space

Host your next team meeting or private event with Sterling Spaces! Meeting rooms come complete with the technology you need for a productive working session, including video conferencing capability, while our event spaces can be customized for your seminars, presentations or family gatherings.
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How It Works – Meeting Rooms

Choose your meeting space

Sterling Spaces offers a selection of meeting rooms to meet the needs of businesses and events of various sizes.

Meeting room access starts at just $40/hr.

Customize to suit your needs

Want to have your event catered? Need to enhance the A/V experience for your training session or seminar? We’ll gladly work with you to ensure your event is a success!

Schedule your event

Whether you are booking weekly recurring meetings with clients and staff in our online scheduler, or need space on the weekend for a private event, we’ll get you booked and confirmed quickly and easily!

Meeting Room Memberships

Need a better solution for your monthly client or team meeting needs? Sterling Spaces meeting room memberships provide you the flexibility you’re looking for AND additional savings from our standard hourly rates. Book one of our tech-ready rooms and run both in-person and video meetings, or our larger Conference Suite for that important board meeting, training session or seminar.

FAQs

How do I book a meeting or event space?

You can view our meeting room availability and book right from our Meeting Room Calendar. Choose the meeting room you need, the date you need it and select the block of time you would like to book. Simple as that! The calendar will summarize your booking and the booking is confirmed once payment is received/credits are applied.

For event space and after-hours bookings, please contact us.

How do I edit a booking?

Meeting room bookings can be easily edited from our member portal, in the Meeting Rooms > My Bookings section. Click the pencil icon on the right-hand side of the booking you would like to edit, make the changes you need and you’re done! You will again see a summary of your booking changes, as well as applicable cancellation policies and fees. Click Update to apply your booking changes.

Please contact us for changes to event and after-hours bookings.

How does a meeting room membership work?

Meeting room memberships provide you with a block of meeting room hours each month that can be used for all your meeting, training and seminar needs. Meetings are booked in our live meeting room calendar, and members and their guests receive fast & secure WiFi access, complimentary coffee, team and filtered water, free parking and more. Members also receive a 10% discount on any additional meeting room hours that may be needed within a month. At the end of each month, your allotment of hours resets. Membership bills monthly with no long-term commitments.

How does a meeting room membership differ from a coworking or office membership?

Meeting room memberships provide for a predetermined number of hours of meeting room usage each month. Members and their guests receive many of the same great benefits of our other memberships, including access to fast & secure WiFi, complimentary self-serve coffer, tea and filtered water, and free card and bicycle parking.

If you are interested in adding coworking to your meeting room membership, please contact us for current pricing and promotions.

Can I use the coworking area if I have a meeting room booked?

Meeting room bookings and meeting room members are welcome to use the coworking space for up to 30 minutes before or after a booked meeting time slot.

If you require more time, day passes are available and members receive a 10% discount on a day pass purchase.

Does it cost extra to bring my guests?

As long as you aren’t exceeding the posted occupancy of the meeting space, there’s no additional cost for your colleagues/clients/attendees.

We also must follow OPH guidelines for meeting and event spaces. 

Can I access the space outside of regular business hours?

Contact us for details on after-hours events and weekend bookings.

At present, our meeting room bookings calendar only allows for bookings Monday-Friday 9:00AM to 5:00PM, excluding statutory holidays.

How does billing work for one-off bookings?

We require payment in advance to secure meeting room bookings. Please contact us for payment details on after-hours and weekend event bookings.

We accept major credit cards, Paypal and etransfer for payment.

How does membership billing work?

Memberships bill on a monthly basis, in advance. When you sign up, you will be charged for your first month’s membership fee, a services deposit (typically equal to one month’s membership cost) and applicable setup fees. Subsequent billings will include your monthly membership amount, plus any additional costs incurred in the previous period (additional bookings, printing, one-off services, etc.)

Are there any long-term commitments with a meeting room membership?

We want to make your life as easy as possible, so meeting room memberships can be cancelled with 30 days notice.

What is the services deposit for?

The services deposit is held on your account to cover any cost of damage or unpaid membership fees at the time of terminating your membership. Provided your account is in good standing at the time of cancellation, the services deposit will be returned to you within 60 days of the cancellation date.

Can I use your address as my work or business address?

While the use of our mailing address is included with any private office memberships, meeting room memberships require a Virtual Address add-on, starting at $19.95 per month.

Can I bring food or drinks into the space?

Members are welcome to bring food and drinks. Our shared kitchen/lunchroom facilities include a refrigerator, freezer, dishwasher, microwave and hot water dispenser, plus dishware, drinking glasses, coffee/tea mugs and utensils for members to use. In order to maintain a clean and sanitary work environment, we ask that members use the kitchen/lunchroom for their meals.

What is your booking cancellation policy?

Meeting room bookings made through the member portal can be cancelled by providing a minimum 24 hours notice.

Contact us for cancellation on after-hours and weekend events.

What if I have more questions?

No problem! We are here for you. Our reception is staffed Monday to Friday, 9:00AM to 5:00PM ET, excluding statutory holidays. If you would prefer to email, we can be reached at hello@sterlingspaces.ca.  You can also fill out the contact form on our Contact Us page.